[Discussion] Event Committee!

[DazBoot]

So this was discussed really heavily in the last meeting, and it's about time that we started putting some of it together. For those of you who weren't there we talked about putting together a committee of people who are in charge of planning, organizing, and maintaining most of the club based events over the year. But before we just go ahead and form the committee, I would like to take some time to discuss exactly what we are doing.

I'd like people to post their ideas on the general subject, as well as bring up any questions that they have. I have a few questions to kick this off:

1) What are the responsibilities of the event committee?

2) How should we select who is on the committee? Should it be an elected office like our current officers? An annual selected office like the Grand Arbiter position was? Or should it just be open to anyone?

3) How often will they meet? How will they meet? What is the organization like?

4) What do you want them to do? (This is sort of a call for "what kind of events do you want to play, but please keep it relatively brief, as we will have another thread to discuss this later)


Discuss!

[kosine]

1) Responsibilities of the event committee is to conduct the events/tournaments for Magic Club members several times a month. Also they are responsible for preparing the prize for those events/tournaments, archive the winning decklists, and maybe provide some kind of score systems.

2) I think it should be an annual selected office, I quite do not know the difference though.

3) I wish we can meet once or twice a month, maybe meet at the club room to briefly discuss the formats we want to conduct for next month?

4) Conduct the events people are interested according to some sort of discussion threads, polls, and/or meetings. Possible choices can be MYOS, 10-Proxy-Legacy, Pauper, Modern, a month-long League, etc.

Rather than answering these questions, since I am probably going to run this committee, I want to hear other peoples' answers and opinions.

[lummia2]

Well alright mister-boss-man-ボス-person Konosuke-san-sama.

But anyways, back to the real post:

1) Manage event treasury, taking tournament entry free, paying prizes; Plan and host events, tournaments & casual events alike; inspire enthusiasm for said events.

2) I believe most positions that this type of committee would need are already elected, treasurer, possibly secretary for organization sake. One position that would be needed would just be Committee Leader which could be part of the Vice President's job or a separate position would could be elected or selected by President.

3) They should meet for planning atleast every month, though every week/2-weeks would be better. The meeting could just be a casual, sit at a table in the union or at other locations that are convenient. The actual organization would mostly done online through a subforum of this forum. In addition to the physical meetings, ideas could be posted and debated in private, and in public.

4) I would like to see more structured of a tournament system and/or organized free-casual-tournament-type events (tournaments, but with a casual undertone; aka, free and please no net decking). Having tournaments weekly or biweekly offering prizes as well as Magic Club Points that go toward end of semester/year tournament/prizes/award would motivate me to try hard in these events.

[massimiliano]

3) Meetings shall be held in the fish tank in the Union

[Kino]

Bring your swim trunks.

I will.

Also, I'd like to put in an early vote for another league-style event, like the ravnica league. Just some older set that most players haven't played in a while/ever. I'm not a huge fan of magic club points, but if people like that system then there's no reason we can't use it.

[kahnj]

I've been far removed from you guys so I don't know how it works now, but it was fine when the whole club itself was the event committee. I don't want to see a committee arguing over details and strong egos, and I think that an event committee would be inherently self serving. It really doesn't make sense to me to let specific people control content of the club's events, unless that group is the elected officers who have earned the clubs trust and should be acting in its best interests.

I assume the move for a committee is driven by a need for structure. Here's a thought:

Consider reevaluating the upcoming event space in the forum. Have individuals or teams plan, in detail, the events they personally want to see run. If you need to, create an example event or a template or something that members fill in, just be sure to include the event date and minimum number of participants. They post their completed plan on the forum.

Officers then evaluate the event based solely on feasibility. They will either approve it, kick it back with necessary changes, or deny it and explain why.

After that it's up to the club. Add a poll to the event post. If there's enough interest to get the minimum, go for it. The original planners run their event, ask for help as needed, and everyone has a good time. Or not, and the event flops if someone tries to run it again. Or someone makes it better. You learn a lot from trying to run an event, and anyone should be able to do it.

How's that?

[massimiliano]

Jul 8, 2011 3:25:47 GMT -5 kahnj said:

I've been far removed from you guys so I don't know how it works now, but it was fine when the whole club itself was the event committee. I don't want to see a committee arguing over details and strong egos, and I think that an event committee would be inherently self serving. It really doesn't make sense to me to let specific people control content of the club's events, unless that group is the elected officers who have earned the clubs trust and should be acting in its best interests.

I assume the move for a committee is driven by a need for structure. Here's a thought:

Consider reevaluating the upcoming event space in the forum. Have individuals or teams plan, in detail, the events they personally want to see run. If you need to, create an example event or a template or something that members fill in, just be sure to include the event date and minimum number of participants. They post their completed plan on the forum.

Officers then evaluate the event based solely on feasibility. They will either approve it, kick it back with necessary changes, or deny it and explain why.

After that it's up to the club. Add a poll to the event post. If there's enough interest to get the minimum, go for it. The original planners run their event, ask for help as needed, and everyone has a good time. Or not, and the event flops if someone tries to run it again. Or someone makes it better. You learn a lot from trying to run an event, and anyone should be able to do it.

How's that?

That sounds perfect